Business Administrator

Job Summary

The Business administrator role forms part of the wider leadership team for the home which also includes: Home Manager, Deputy Manager, Clinical Lead, Head Chef, Head Housekeeper and Maintenance.

Key Responsibilities

The Business Administrator, reporting to the Home Manager, will be accountable for all aspects of financial and other administration for the home, including payroll, resident admission / discharge processes, recruitment and human resources.Delivering high quality support services to the senior leadership team, residents, relatives and Colchester based support functions.

Financial

Accountable for the administration of key financial processes in the home, in accordance with company policy and procedures, as outlined below:

Resident's invoicing responsibilities include:

• Ensuring the accurate and timely completion of the resident admission and discharge process prior to a resident entering or leaving the home. This will incorporate: the collation of the signed self-pay contract; obtaining Social Services / CCG purchase orders; collection of deposit and administration fees, as applicable.
• Submission of accurate invoicing / funding information to the Finance Operations Team in order to raise invoices/credits in a timely and accurate manner.
• Liaison with Social Services / CCG / and other funders to ensure that the correct funding is in place prior to the admission of the resident , where applicable.
• Liaising with the Finance Operations team, Residents and Next-of-kin where necessary to assist with the collections of overdue resident fees.

• Ensuring the accurate and timely completion of the starters, leavers and amendments process for all home level employees, including the maintenance of personal data.
• Management of home level pay rates in accordance with policy and procedure.
• Daily reconciliation of hours recorded via the time and attendance system to the home level rota, including exception management and query resolution. Weekly submission of approved hours to the payroll team.
• Ensuring the accurate and timely capture and reporting of agency hours.
• Purchasing responsibilities include: ordering goods and services, receipting deliveries, and approval of invoices for payment.
• Accountable for petty cash and Resident's personal money including: maintenance of accurate records and receipts; deposit and withdrawal of funds from the bank; monthly auditing of records; and safekeeping of funds.
• To provide accurate and timely Management Information that is required by the Finance and Business System team for the production of monthly accounts, and weekly statistical reporting.